About Mileage Tracker
Log business trips and calculate tax-deductible mileage at current CRA and IRS rates. Track kilometres or miles, export for tax filing. Free, no account needed.
How to use
- Select your country (Canada or US) to apply the correct per-kilometre or per-mile deduction rate. The CRA and IRS update these rates annually to reflect current fuel and vehicle operating costs. The calculator automatically uses the current year's rates.
- Log each business trip with the date, starting location, destination, total distance driven, and business purpose. The CRA requires a contemporaneous logbook — recording trips as they happen rather than reconstructing them at year-end. Be specific about the purpose: 'client meeting with Smith Corp at their downtown office' is better than just 'client meeting.'
- Enter odometer readings at the start and end of each trip for maximum accuracy, or enter the total distance if you use GPS tracking. The CRA accepts both methods, but odometer-based logs with specific readings are considered more reliable during audits.
- View your running total deduction calculated at the current rate. For 2025, the CRA rate is $0.70/km for the first 5,000 business kilometres and $0.64/km for each additional kilometre. On 15,000 business km, your deduction is $3,500 + $6,400 = $9,900.
- Track your total kilometres driven (business + personal) throughout the year to calculate your business-use percentage. If you drove 25,000 km total and 15,000 were for business, your business-use percentage is 60%. This percentage is critical if you choose the actual expense method instead of the per-km rate.
- Export your complete mileage log as a CSV or PDF for tax filing. Keep this record for at least 6 years — the CRA can audit your vehicle expense claims and will request your logbook as supporting documentation.
Frequently asked questions
What is the CRA mileage rate for 2025?
The CRA's reasonable per-kilometre automobile allowance rates for 2025 are $0.70 per km for the first 5,000 kilometres of business travel and $0.64 per km for each additional kilometre. If you drive in the Yukon, Northwest Territories, or Nunavut, add $0.04/km to each rate. These rates are designed to cover all vehicle operating costs including fuel, insurance, maintenance, depreciation, and financing. If your employer reimburses you at these rates, the reimbursement is not taxable income.
Can I deduct mileage on my Canadian tax return?
Yes, if you use your personal vehicle for business purposes. Self-employed individuals claim vehicle expenses on form T2125. Employees can claim if they have a signed T2200 from their employer declaring that vehicle use is required. You have two options: the simplified per-kilometre method (multiply business km by the CRA rate) or the actual expense method (track all vehicle costs and multiply by your business-use percentage). The per-km method is simpler; use our
Vehicle Expense Tracker if you want to compare both methods and find your larger deduction.
What is the IRS standard mileage rate?
The IRS standard mileage rate for 2025 is 70 cents per mile for business use. Medical and moving mileage (military only) is 21 cents per mile, and charitable mileage is 14 cents per mile. Unlike the CRA rate which has two tiers, the IRS uses a single flat rate for all business miles. Self-employed individuals deduct business mileage on Schedule C. Employees generally cannot deduct unreimbursed vehicle expenses since the 2017 Tax Cuts and Jobs Act eliminated that deduction for most employees.
Do I need to keep a mileage logbook?
Yes. The CRA explicitly requires a vehicle logbook to support any vehicle expense claim. The logbook must record: date of each trip, destination, purpose of the trip, and kilometres driven. You should also record your odometer reading at the start and end of the fiscal year to establish total kilometres driven. The CRA recommends maintaining the logbook for at least one complete 12-month base year, after which you can use a simplified 3-month sample logbook for subsequent years if your driving pattern is consistent. Without a logbook, the CRA can deny your entire vehicle expense claim.
Can I track both personal and business trips?
You must track both to calculate your business-use percentage accurately. The CRA requires you to know your total kilometres driven during the year and what portion was for business. Only business-related travel is deductible — commuting from home to your regular workplace does not count as business travel. However, trips from your home office to client sites, between work locations, or to business-related errands do qualify. If you work from a home office that qualifies as your principal place of business, trips from home to client sites are fully deductible.
Per-kilometre rate or actual expenses — which is better?
It depends on your vehicle costs. The per-km method is simpler: multiply business kilometres by the CRA rate ($0.70/km first 5,000, $0.64 thereafter). The actual expense method requires tracking all costs (fuel, insurance, repairs, interest, depreciation/CCA) and multiplying by your business-use percentage. Actual expenses tend to yield a larger deduction for expensive vehicles, high-maintenance vehicles, or those with high financing costs. The per-km method is better for newer, efficient vehicles with low maintenance costs. Run both calculations to see which produces the higher deduction for your situation.
What vehicle expenses can I deduct with the actual expense method?
Deductible vehicle expenses include: fuel, oil, and car washes; insurance premiums; licence and registration fees; maintenance and repairs; interest on a vehicle loan (limited to $300/month for passenger vehicles); leasing costs (limited to $950/month for passenger vehicles); and Capital Cost Allowance (CCA) depreciation at 30% declining balance (Class 10) with a capital cost limit of $37,000 for passenger vehicles. Parking fees and supplementary business insurance are deductible at 100%, not prorated by business-use percentage. All other expenses are prorated by your business-use percentage.
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