Pricing
Cancel five subscriptions.
Keep one.
Budget apps, note apps, invoicing tools, creative studios — you're paying for all of them separately. ToolFluency replaces them in one place, starting at $5/month.
Personal Plus
$5
CAD/month · billed monthly
✓Everything in Free
✓Unlimited saves on all 925+ free tools
✓Cloud sync across all devices
✓Budget, bills & debt payoff
✓Pro notes, sketch & 3D studio
✓Document vault & photo albums
✓Health tracker
✓Share with family & friends
✓Ad-free & priority support
Business
$16
CAD/month · billed monthly
✓All of Personal Plus
✓Invoices & estimates
✓Expenses & receipt capture
✓Customer management (CRM)
✓Mileage & vehicle tracking
✓GST/HST & income tax reports
✓Free trial — 10 invoices sent + tax reports generated
✓Estimates, setup, & everything else: always unlimited
Business Pro
$32
CAD/month · billed monthly
✓All of Business
✓Employee management & onboarding
✓Timesheets, scheduling & clock-in
✓Payroll for Canada (CPP, EI, QPP) & the US (FICA, FUTA)
✓Job & project tracking
✓Inventory & catalog
✓P&L statements & advanced reports
✓Unlimited team seats
✓Free trial — 15 invoices, payroll runs, or reports
✓Estimates, setup, & everything else: always unlimited
Free trial included
No credit card required
Cancel anytime
30-day money-back guarantee
Secure Stripe payments
Why switch
You're already paying more
than you think.
Most people juggle 4-5 paid apps for things ToolFluency does in one place. Here's what $5/month replaces:
Note-taking app
~$14/mo
Budget app
~$13/mo
Lists & docs
~$10/mo
Cloud storage
~$4/mo
Sketch & 3D tools
~$15/mo
$56+/mo
What you're paying now
→
$5/mo
Personal Plus
Running a business
Business tiers include all of that — plus the tools that run your business.
Every Personal tool above comes with Business. Start at $16/month for a solo operator, step up to $32 when you hire.
✓
Includes everything in Personal Plus (the $56/mo stack above)
$16/mo Business replaces
Accounting (QuickBooks)
~$18/mo
Invoicing & estimates
~$19/mo
Mileage & expenses
~$8/mo
Tax & reporting
~$12/mo
$113+/mo
$56 personal + $57 business
→
$16/mo
Business
Hiring? $32/mo Business Pro adds
Scheduling & staff timesheets
~$15/mo
Payroll (CA/US)
~$20/mo
$148+/mo
$56 personal + $92 business & staff
→
$32/mo
Business Pro — all of it
Comparison pricing reflects typical solo-operator tiers: QuickBooks Simple Start, FreshBooks Lite, MileIQ, TurboTax Self-Employed, When I Work, Wagepoint (CAD, 2026). Your stack may vary.
What's inside
More than you'd expect.
Tap a category to see what's included.
Personal Finance
Budget categories & transactions, bill tracking, subscription manager, debt payoff planner with snowball & avalanche strategies, savings goals
Productivity
Pro note-taking with rich text & folders, document vault with file storage, shared lists, CSV & PDF export
Creative Studio
Sketch & drafting tools, 3D modelling workspace, 180+ 3D asset library, game creator & editor, STL export for 3D printing
Health & Wellness
Medication tracker with refill reminders, vitals logging (blood pressure, weight), appointment scheduler, emergency info card
Business
Invoicing with live preview, expenses & receipt capture, customer CRM, mileage tracker, sales-tax reports, income tax estimates, payroll for Canada & the US
Trades & Construction
41 specialty tools for contractors — Ontario Building Code calculators (OBC 2024: framing spans, beam sizing, stairs, egress, deck footings), plus WSIB premium estimates and workplace-safety checklists. Written by a Red Seal Carpenter.
For business owners
QuickBooks charges $70/mo for this.
ToolFluency gives you the same core tools at a fraction of the price — built for small business in Canada and the US.
| Feature | ToolFluency $16/mo |
QuickBooks $40-70/mo |
Wave $0 + fees |
|---|---|---|---|
| Invoicing & estimates | ✓ | ✓ | ✓ |
| Expense tracking | ✓ | ✓ | ✓ |
| Customer management | ✓ | ✓ | ✓ |
| Mileage tracking | ✓ | Plus+ | — |
| GST/HST & tax reports | ✓ | ✓ | ✓ |
| Payroll — Canada (CPP/EI) & US (FICA) | Pro | +$25/mo | $20+/emp |
| Timesheets & scheduling | Pro | Plus+ | — |
| Job & project tracking | Pro | Plus+ | — |
| Inventory management | Pro | Plus+ | — |
| Personal finance suite | Included | — | — |
| 925+ free tools | Included | — | — |
| Bank feed linking | — | ✓ | ✓ |
| Direct tax filing | — | — | — |
| No tracking / privacy | ✓ | — | — |
| Flat rate (no per-seat fees) | ✓ | — | — |
FAQ
Common questions.
How does the free trial work? What counts as a trial "action"?
The trial is auto-granted on sign-up — no credit card, no "Start Trial" button to find. Business plans get 10 free revenue-realization actions; Business Pro gets 15.
We deliberately count only the moments where you're actually earning, not the moments where you're trying to win work or setting things up. The trial fires when you:
- Send an invoice (the moment you ask a customer to pay)
- Commit a payroll run (employees actually paid)
- Generate a tax report (GST/HST, sales tax, income tax) or P&L statement
- Send an employee invite (provisions a Pro seat)
Everything else is unlimited and free from day one. That includes:
- Estimates, contracts, proposals, receipts — all the pre-sale paperwork you need to win business. Send 100 estimates if that's what it takes; none of them count.
- All data entry: customers, expenses, inventory items, employees, vehicles, jobs, projects, catalog items, timesheets, mileage trips
- Drafts of anything — saving an invoice draft, an estimate draft, etc.
- Internal paperwork: packing slips, purchase orders, work orders
The philosophy: a typical small-business owner sends 5–10 estimates to land one paid job. If we counted estimates, you could blow through your trial in a week without ever actually getting paid, which would be a hostile way to introduce the product. So estimates and all sales-pipeline work are uncapped — the trial only burns when you've crossed the line from "trying to earn" to "actually earning."
When your trial actions run out, you'll see an upgrade prompt at the moment you try to send/run/generate. If you don't subscribe, your account quietly drops to the free tier — your data stays intact and reappears the moment you reactivate.
Is the free tier really free forever?
Yes — the 925+ free tools require no account, no payment, and no email. Every tool runs free forever. Saving your work has a small limit on the free tier (typically 2–5 saves per tool, depending on complexity) so we can sustain the product without ads — Personal Plus ($5/mo) removes every save limit and adds cloud sync across devices.
How many things can I save on the free tier?
Anonymous users (no account) and free signed-in users get the same per-tool save caps: 2 saves for complex creative tools (Game Builder Pro, Sketch Pad, Shape Builder, etc.), 3 saves for medium-complexity tools (pixel art, palettes, flashcards), and 5 saves for quick-utility tools (calculator scenarios, productivity savers). Games share a 3-save resume-state pool. Personal Plus unlocks unlimited saves on all 925+ free tools. Business unlocks unlimited on the 14 business-form tools. Business Pro adds the payroll and advanced-report tools. Existing saves are never deleted — only new creates pause when you hit the cap.
What's the difference between Business and Business Pro?
Business is for solo operators: invoicing, expenses, customers, mileage, and reports. Pro adds everything you need to manage a team: employees, timesheets, payroll, job tracking, inventory, and advanced reports. Both include the full Personal Plus suite.
Does Business include Personal features?
Yes. Both Business and Business Pro include the full Personal Plus suite — budget tracking, document vault, health tracker, creative tools, and everything else. One subscription covers your whole life.
What about bank linking and tax filing?
We don't offer bank feed linking or direct CRA tax filing yet. You can manually log transactions and generate reports to give your accountant at tax time. Bank linking and CRA integration are on our roadmap.
Can I cancel at any time?
Yes. Cancel before your next billing date and you won't be charged again. Your data remains accessible for 30 days after cancellation so you can export everything.
Where is my data stored?
Free tool data stays entirely in your browser — nothing is sent to our servers. Paid plan data is encrypted and stored in Google Cloud (Canada/US regions). You can export or delete your data at any time.
Do you offer refunds?
We offer a 30-day money-back guarantee on all paid plans. If you're not satisfied within the first 30 days, contact us and we'll refund your payment in full — no questions asked.