How It Works
Up and running in under 5 minutes. No setup fees, no IT department needed.
Sign Up Free
Create your account in 30 seconds. No credit card, no commitment. Your 30-day trial starts immediately.
Set Up Your Business
Add your logo, business info, and tax settings. Import clients or start fresh — either way, it takes minutes.
Start Getting Paid
Send your first invoice, log an expense, or run payroll. Everything syncs to your dashboard automatically.
Encryption
Data
Payroll
Payments
Any Device
Capable
What You Get
Every feature your business needs. Nothing you don't.
Invoicing & Estimates
Create branded invoices with your logo, line items, taxes & deposits. Convert estimates to invoices in one click. Track payments and overdue balances.
Try invoicing freeExpense Tracking
Log expenses as they happen. Auto-categorize for taxes. Track HST/GST ITCs. See exactly where your money goes with real-time reports.
Start trackingPayroll & Pay Stubs
Canadian payroll with CPP, EI, and provincial tax. US payroll with FICA. Generate detailed pay stubs with deductions and YTD totals.
Run payrollTimesheets
Employees clock in, log hours, and submit for approval. Track regular and overtime hours per job. Feed directly into payroll.
Track timeJobs & Projects
Track active jobs from start to finish. Link expenses, timesheets, and invoices to each job. See profit per job at a glance.
Manage jobsReports & Taxes
P&L statements, expense breakdowns, sales reports, and tax summaries. See your effective tax rate and estimated quarterly installments.
See reportsMileage Tracking
CRA & IRS-compliant mileage logging. Auto-calculates deductions at the current per-km/per-mile rate. Tax-ready reports.
Log mileageInventory & Catalog
Track stock levels, costs, and pricing. Build a product & services catalog with categories and units. Link to invoices and estimates.
Manage inventoryClient Management
Store client details, track communication, and see outstanding balances per client. Link clients to invoices, estimates, and jobs.
Manage clientsWhy Switch to ToolFluency?
Most business software is built for accountants. This one's built for you.
The Others
- $30–80/mo for basic features
- Per-user pricing adds up fast
- Designed for accountants, not owners
- Data locked in their cloud
- Annual contracts, hidden fees
- Separate apps for payroll, time, mileage
ToolFluency
- From $12/mo — everything included
- Flat rate, no per-user fees
- Built for the person doing the work
- Local-first — your data stays yours
- Cancel anytime, no contracts
- One app: invoicing + payroll + time + mileage
What It Replaces
Built For Real Business Owners
Whether you're a solo contractor or manage a small crew, ToolFluency fits how you actually work.
The Solo Contractor
Trades, reno & construction
Needs to send professional invoices, track materials and labour costs, log mileage to job sites, and know exactly what they're making on each project.
The Freelancer
Consulting, design & dev
Juggles multiple clients at once. Needs to quote jobs, track time, send branded invoices, and keep expenses sorted for tax season.
The Small Service Business
3–10 employees, field & office
Has a small crew that needs to clock in, log mileage, and submit expenses from the field. The owner sends invoices, tracks jobs, and generates pay stubs.
How Much Could You Save?
Enter what you currently pay for business software and see what ToolFluency saves you over a year.
Basic starts at $9/mo billed annually ($108/yr). Suite is $18/mo billed annually ($216/yr).
What's Inside the Suite
All of these are included in your free 30-day trial — no credit card required.
Invoice Generator
Create & send professional invoices with your logo, line items, taxes & deposits.
IncludedEstimate Generator
Send polished quotes. Convert to invoices in one click when they say yes.
IncludedPay Stub Generator
Generate detailed pay stubs with deductions & YTD totals for your team.
IncludedClient Management
Store client details, track balances, and link clients to invoices and jobs.
IncludedJobs & Projects
Track active jobs from start to finish. See profit per job at a glance.
IncludedReports & Taxes
P&L statements, expense breakdowns, sales reports, and tax summaries.
IncludedExpense Tracker
Log expenses as they happen. Auto-categorize for taxes. Dashboard reports.
IncludedMileage Tracker
CRA/IRS-compliant mileage logging. Auto-calculates deductions at current rates.
IncludedSimple, Honest Pricing
Both plans include a 30-day free trial. No credit card required.
Invoicing, expense tracking, mileage & client management. Everything a solopreneur needs.
- Unlimited invoices & estimates
- Expense tracking & categorization
- Bills & accounts payable
- Client management
- Products & services with pricing
- Mileage & vehicle tracking
- P&L, expense & sales reports
- Cloud sync & ad-free
- Employee management & timesheets
- Jobs, projects & advanced analytics
Everything in Basic plus payroll, timesheets, jobs, projects, advanced reporting & priority support.
- Everything in Basic, plus…
- Employee management & timesheets
- Payroll (Canadian CPP/EI + US FICA)
- Jobs & project tracking
- Advanced reporting & analytics
- Inventory & catalog management
- Priority support & early access
Compare Plans
Both plans include cloud sync, ad-free browsing & a 30-day free trial.
| Feature | Basic $12/mo |
Suite $24/mo |
|---|---|---|
| Unlimited invoices & estimates | ||
| Expense tracking & categorization | ||
| Bills & accounts payable | ||
| Client management | ||
| Products & services with pricing | ||
| Mileage & vehicle tracking | ||
| P&L, expense & sales reports | ||
| Cloud sync & ad-free | ||
| Employee management & timesheets | ||
| Payroll (Canadian + US) | ||
| Jobs & project tracking | ||
| Inventory & catalog | ||
| Advanced reporting & analytics | ||
| Priority support & early access |
Frequently Asked Questions
Straight answers. No corporate speak.
Yes. Every business tool — invoicing, expenses, job management, reports — is available with a full 30-day free trial. No credit card needed. After the trial, plans start at $12/mo CAD ($9/mo billed annually).
Basic ($12/mo) gives you unlimited invoicing, expense & mileage tracking, bills payable, client management, and basic reports. Suite ($24/mo) adds employee management & timesheets, payroll with Canadian CPP/EI and US FICA, jobs & project tracking, inventory, advanced reporting, and priority support. If you have employees or need job costing, go with Suite.
On your device, in your browser's local storage. Your invoices, expenses, and business info stay on your machine unless you specifically choose to sync to the cloud with a paid plan. We never sell your data.
Absolutely. ToolFluency is a progressive web app — it works in any browser on any device. You can install it to your home screen and use it offline like a native app.
Yes. The Suite plan includes full Canadian payroll with CPP, CPP2, EI, and provincial tax withholding. It also supports US payroll with FICA (Social Security + Medicare). Pay stubs are generated automatically with deductions and YTD totals.
Cancel anytime from your account settings — no calls, no hoops. Your data stays yours. If you're still on the free trial, there's nothing to cancel.