Privacy Policy

Last Updated: February 2026

1. Introduction

ToolFluency ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you use our website and services.

2. The "Local-First" Promise

ToolFluency operates on a Local-First architecture. By default, all calculators and tools perform their logic entirely within your web browser using JavaScript.

If you use our site as a Guest, no input data (names, financial figures, project details) is transmitted to our servers. It exists only in your device's temporary memory and disappears when you close the page.

3. Information We Collect

3.1 Account Information

If you create an account, we collect:

  • Email address (via Google or Microsoft OAuth)
  • Display name and profile photo (from your OAuth provider)
  • Account preferences and settings

3.2 User-Generated Content

When you save projects, we store:

  • Documents you create (invoices, estimates, timesheets, etc.)
  • Business profile information you enter
  • Client information you add
  • File sharing settings and collaborator lists

3.3 Automatic Data

We automatically collect:

  • Browser type and version
  • Device type (mobile/desktop)
  • Approximate location (country level, via IP)
  • Pages visited and features used (analytics)

4. How We Use Your Information

  • To provide and maintain the Service
  • To sync your data across devices
  • To send transactional emails (password resets, receipts)
  • To improve our tools and user experience
  • To detect and prevent fraud or abuse
  • To comply with legal obligations

5. Data Storage & Security

Your data is stored using Google Firebase, which provides:

  • Encryption at rest and in transit
  • SOC 2 Type II certified data centers
  • Automatic backups and redundancy
  • Access controls and authentication

We implement additional security measures including role-based access controls and security rules that prevent users from accessing other users' data.

6. Data Sharing

We do not sell your personal data.

We may share data with:

  • Service Providers: Firebase (hosting/database), Stripe (payments), analytics providers
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfers: In the event of a merger or acquisition

7. Cookies & Advertising

We use cookies for:

  • Essential: Authentication, preferences, session management
  • Analytics: Understanding how users interact with our tools
  • Advertising: Third-party ads via Google AdSense (free tier only)

You may opt-out of personalized advertising by visiting Google Ad Settings.

8. Your Rights

Depending on your location, you may have the right to:

  • Access: Request a copy of your data
  • Correction: Update inaccurate information
  • Deletion: Request deletion of your account and data
  • Portability: Export your data in a common format
  • Objection: Opt-out of certain data processing

To exercise these rights, contact admin@toolfluency.com.

9. Data Retention

  • Active accounts: Data retained while account is active
  • Deleted accounts: Data deleted within 30 days
  • Analytics data: Aggregated and anonymized after 26 months
  • Legal obligations: Some data retained as required by law

10. Children's Privacy

ToolFluency is not intended for children under 13. We do not knowingly collect data from children. If you believe a child has provided us data, please contact us immediately.

11. International Transfers

Your data may be processed in countries outside your own. We ensure appropriate safeguards are in place for international transfers.

12. Changes to This Policy

We may update this Privacy Policy periodically. Material changes will be communicated via email or in-app notification. Continued use after changes constitutes acceptance.

13. Contact Us

For privacy-related inquiries:

Email: admin@toolfluency.com