Work Suite
Your Work.
One App.
Free timesheets, scheduling, mileage tracking for employees. Clock in, log hours, track trips — your employer handles the rest.
How it works
1
Employer Invites You
Your employer sets up the business account and sends you an invite link. Takes 30 seconds to join.
2
Clock In & Log
Track your hours, log mileage, view your schedule, and upload receipts — all from your phone.
3
Get Paid Accurately
Your employer sees your logs in real time. Your timesheets feed directly into payroll.
Features
Everything you need as an employee
Free for every employee, and free for your employer too: scheduling, timesheets and daily reports work on every ToolFluency plan.
Timesheets
Clock in and out, log breaks, and submit weekly timesheets for approval — from any device.
Schedule
See your upcoming shifts, request time off, and get notified of schedule changes instantly.
Mileage Tracking
Log business trips with start/end locations. Auto-calculates reimbursement at CRA rates.
Pay Stubs
View and download your pay stubs the moment payroll is run. Always accessible, never lost.
Job Tracking
See assigned jobs, log progress notes, and mark completion. Keeps everyone on the same page.
Mobile Ready
Works great on iOS and Android. Add to your home screen for instant one-tap access.
Who it's for
Built for people who actually work for a living
Work Suite was shaped by a small-business owner who got tired of texting hours to the office and chasing down receipts. Whatever you do — and wherever you do it — if any of these sound like your week, this app is for you.
Anyone who clocks in
One screen replaces the paper card and the Friday text.
Shop staff, café and restaurant crews, retail teams, warehouse and admin staff, salon and studio workers. If you currently use a paper timecard, a spreadsheet your boss emails on Fridays, or a group text, Work Suite replaces all of that with one screen on your phone. Your hours go straight to payroll without anyone retyping them.
On the road
Twelve stops a week, and not one of them a guess.
Delivery and courier drivers, service techs, cleaners, caterers, event staff, lawn care, repair crews. Three jobs in a morning, twelve in a week. Each one needs a stop time, a destination, and the distance in between. Mileage tracking auto-calculates the standard per-km/mile rate so your reimbursement isn't a guess.
Field & on-site teams
On site before the office opens — and already clocked in.
Trades, construction crews, installers, inspectors. You're on site before the office opens. Clock in when you arrive, log breaks at lunch, and tap a job tile to record which customer or location you're working on. No app to install, no fragile paper card to ruin.
A normal week
What this actually looks like Monday to Friday
Less than a minute of phone time per day. That's the bar — anything more and people stop using it.
1
Monday 6:55am
Clock in on the way to work, phone back in pocket.
Pull up Work Suite on the way to work. Tap the job tile your manager assigned. Tap Clock In. Phone goes back in your pocket.
2
Lunch 12:00pm
One tap if your shop docks lunch — otherwise carry on.
Optional 30-minute break tap if your shop docks for lunch. Otherwise the app just keeps the timer running and you carry on.
3
Site change 1:30pm
Log the trip, and reimbursement rides the next pay run.
Heading to a second job halfway through the day? Hit "Log Trip", set start and end kilometres. Reimbursement appears on the next pay run.
4
End of day 4:30pm
Clock out, and the day's hours seal themselves.
Tap Clock Out. That day's hours are sealed and visible to your employer in real time — no Friday "what'd you work this week" texts.
5
Sunday night
Check next week's shifts from the couch.
Check next week's schedule from the couch. If you need a day off, request it from the schedule view. Your manager gets the notification, not a missed text.
6
Pay day
Your stub lands the moment payroll runs.
Stub appears in your Work Suite the moment payroll runs. CPP, EI, tax, vacation accrual — all itemized. Download the PDF for your records.
Why this beats the alternatives
Paper timecards and group texts have a cost — you're just not seeing it
Most small employers run payroll with whatever they had when they started. Then they wonder why payroll day takes three hours and why employees keep "forgetting" to log hours. Here's what actually changes when the crew uses Work Suite.
vs. paper timecards
No more "I think I did 8.5 hours Thursday."
No more illegible cards left in a break room. No more "I think I did 8.5 hours Thursday." Hours land in the office in real time and stay there. Honest employees stop losing pay to forgotten cards; everyone gets a paper trail if something gets disputed.
vs. group-text hours
Texts scroll and hours get lost. These don't.
Group texts scroll. Hours get lost. The boss spends Friday afternoon scrolling backwards through Whatsapp trying to piece together who worked what. With Work Suite the hours are already organized, day-by-day, employee-by-employee, the moment they're logged.
vs. spreadsheets
The spreadsheet builds itself as you work.
No more end-of-week timesheet emails that nobody fills in. No more "I'll get to it Friday" that turns into "I forgot, can you just estimate?" The employee fills hours as they happen and the spreadsheet effectively builds itself on the employer side.
vs. retyping into QuickBooks
An hour of unbillable retyping, gone every pay run.
In most small shops someone retypes timecards into payroll software every two weeks. That's an hour of work per pay run that's never billable, and every retype is a chance for a typo. Work Suite hours feed straight into ToolFluency's payroll engine — no retype.
What your employer handles
Where your side ends and theirs begins
Some apps blur the line between what the worker controls and what the boss controls. Work Suite keeps it clean: you log what you did, your employer handles pay, taxes, and approvals. That's it.
You control
Your hours, your mileage, your account.
Your hours. Your mileage. Your break times. Your time-off requests. Your jobs-worked log. Your contact information and direct deposit details. Your password. Your account itself — close it any time, take your data with you.
Your employer controls
Pay, approvals, and the T4 at year-end.
Pay rate. Schedule assignments. Approval of submitted hours. Payroll runs (CPP, EI, tax deductions, vacation accrual). The job list you can clock into. Time-off approval. End-of-year T4 generation. They cannot see your personal ToolFluency tools or any data outside Work Suite.
Free for every employee. Always.
Work Suite costs nothing for employees, and your employer can run it on any plan, including the free one.
Employer? One flat plan covers timesheets, job costing, and invoicing — and every crew seat is free. No per-user fees.
FAQ
Common questions
Do I need to pay anything?
No. Work Suite is completely free for employees. Scheduling, timesheets and daily reports are free for your employer too; they only pay if they want extras like payroll and invoicing.
How do I get started?
Ask your employer to invite you through their ToolFluency Business account. You'll receive a link to create your free employee account.
Can I see my pay history?
Yes. All pay stubs generated by your employer are available in your Work Suite dashboard, downloadable as PDF at any time.
What happens if I change jobs?
Your personal account stays with you. Your old employer's data is removed from your view, and your new employer can invite you to their account. The hours and pay stubs from your old employer remain visible in your records, so you always have the receipt of work you actually did — important if you ever need to dispute a pay issue or apply for a mortgage.
Is my data private from my employer?
Your employer can only see the data you submit through Work Suite (timesheets, mileage, job logs). Your personal ToolFluency tools are completely separate and private. They cannot see your budget, your bills, your photos, your notes, or anything you do outside Work Suite — even though it all lives in the same account.
What if I work for two employers at once?
Common in seasonal and gig work — you might work shifts at one business early in the week and another later on. Your account supports being invited by multiple employers; each shows up as a separate context in your sidebar. Clock in and out under whichever business you're working under that day, and each employer only sees their own hours.
Will it drain my phone battery?
No. Work Suite isn't running in the background — it's a normal web app. You open it to clock in, close it, and it stops doing anything until you open it again. No GPS tracking. No always-on location. The mileage tracker is opt-in and only runs while you're actively logging a trip.
What if I don't have a smartphone or my phone is dead at work?
Work Suite is a web app — anything with a browser works. A shared tablet, the shop computer, even an old laptop in the break room. Log in, do what you need, log out. Your employer can also enter hours on your behalf if you forget, and you'll see and be able to confirm the entry next time you log in.
What about lunch breaks and overtime?
You can log breaks manually, and the app respects whatever break policy your employer set up — some shops include lunch, some dock it. Overtime is calculated by the employer's payroll settings based on the rules of your province (8 hours daily / 40 hours weekly is the most common pattern), so it shows up correctly on your stub without you having to do math.
Does it work in remote areas with bad signal?
Mostly yes — the app caches enough that you can clock in and clock out offline. Your data syncs the moment you get signal back. If you work in genuinely dead zones (remote forestry, mining, off-grid sites), tell your employer; they can flag the day for after-the-fact entry if anything didn't sync.