Payroll
Run payroll in a few taps.
CRA does the rest.
Approve the timesheets, click Run Payroll. CPP, EI, and federal + provincial income tax are calculated to current CRA rates for every employee — Quebec employees use QPP and QPIP automatically. No payroll bureau. No per-employee charge. Ever.
- 2025 CRA rates — confirm before remitting
- CPP/EI/QPP-QPIP all computed
- Pay stubs generated per run
- No per-employee fee
How it works
1
Approve the timesheets
Employees log their hours in the Work Suite. You review and approve them on the Timesheets page. Only approved hours flow into payroll — nothing slips through by accident.
2
Click Run Payroll
The payroll screen picks up the approved hours for the current period, calculates gross pay (hourly or salary), then computes every deduction — CPP, EI, federal and provincial income tax — per employee.
3
CPP/EI/tax calculated, stubs delivered
Per-employee net pay, employer cost, and a remittance total are all right there. Pay stubs are generated for the run. Timesheets flip to Paid. The run is saved in history for year-end reference.
What it does
Canadian payroll handled, end to end
From approved timesheets to per-employee net pay — no payroll bureau in the middle, no per-employee monthly charge eating into margins.
No per-employee fee — ever
QuickBooks charges $6–$12 per employee per month. Wave charges per-employee too. ToolFluency Business Pro includes payroll for your entire team at one flat price — 2 employees or 20, the cost doesn't move. If you run payroll even once a month, you're ahead inside a year.
CPP and CPP2 both calculated
First-enhancement CPP (5.95%) on earnings up to the YMPE and second-enhancement CPP2 (4%) on earnings above it — both computed per employee, per period, with YTD tracking so the caps are never exceeded. Employer portions match automatically.
EI deducted at the correct rate
Employee EI (1.64%) and employer EI (1.4× employee = ~2.296%) are calculated against the annual maximum insurable earnings. The deduction stops automatically when the ceiling is hit — no manual adjustment needed mid-year.
Quebec uses QPP and QPIP automatically
Set an employee's province to QC and the engine switches to QPP (6.40%) and QPIP instead of CPP and EI — including the reduced federal EI rate Quebec employees pay. No manual toggle. QPP2 is also applied above the YMPE.
Federal and provincial income tax withheld
Federal brackets and provincial rates for all 13 provinces and territories are built in. Withholding is calculated using the annualized method against each employee's province. Basic personal amount is applied automatically.
Hours pulled from approved timesheets
Payroll reads directly from the timesheets you've approved — regular hours and overtime hours, per employee. Salary employees are paid their period amount automatically. No re-entry, no spreadsheet hand-off between Timesheets and Payroll.
Employer cost and remittance total per run
Every payroll run shows total gross, total deductions, total net pay, total employer cost (CPP/EI employer portions), and a remittance total — the amount you owe CRA. The run is saved in history so you have the numbers ready at remittance time.
FAQ
Payroll questions answered
Do Quebec employees use QPP and QPIP instead of CPP and EI?
Yes — and it happens automatically. Set an employee's province to QC and the deduction engine switches to QPP (6.40% employee and employer, replacing CPP) and QPIP (replacing the parental portion of EI). Quebec employees still pay a reduced federal EI rate, which is also handled automatically. QPP2, the second-enhancement contribution above the YMPE, is applied the same way as CPP2 is for other provinces.
Can it run payroll for US employees too?
Yes. Employee records have a country field — set it to US and the engine switches to US deductions: FICA (6.2% Social Security up to the wage base, 1.45% Medicare), federal income tax via the annualized method with standard deduction, and state income tax for the states where rates are built in. FUTA (0.6% employer-only on the first $7,000) is calculated on the employer side. The app does not file with the IRS or any state agency — deduction calculation only.
Is there a per-employee charge?
No — this is one of the biggest differences between ToolFluency and competitors. QuickBooks and Wave charge $6–$12 per employee per month on top of their base subscription. ToolFluency Business Pro includes payroll for your entire team at a flat rate. Two employees or twelve, the price is the same.
Does it generate pay stubs?
Yes. Each payroll run produces a per-employee breakdown — gross pay, each deduction line (CPP/EI/income tax), net pay, and employer cost. Pay stubs are generated for the run. If an employee asks what was deducted and why, the numbers are right there.
How accurate are the deduction calculations?
The calculations use CRA's published 2025 rates and the annualized withholding method. CPP, CPP2, EI, and income tax brackets are built directly into the engine and YTD tracking prevents over-deduction when annual caps are hit. That said: ToolFluency is not a licensed payroll provider. Always confirm the calculated amounts with a Certified Payroll Manager (CPM) or your accountant before remitting to CRA. Rates change annually and you are responsible for all CRA filings.
Does it handle CRA remittances or T4 filing?
The app calculates your remittance total — what you owe CRA — for each payroll run. The actual remittance (logging in to My Business Account and paying CRA) is done by you. Similarly, payroll history gives you the year-end data you need to prepare T4 slips, but the app does not currently auto-generate or e-file T4s with CRA. Your accountant or payroll software (like CRA's Web Forms) handles the filing step.
Can it do direct deposit?
The app does not process direct deposit payments — it does not connect to your bank or transmit funds. Payroll produces the net pay amounts per employee; how you pay them (direct deposit through your bank's online portal, cheque, e-Transfer) is up to you. This keeps your banking credentials outside the app entirely.
Also in Business
Payroll is connected to everything
Timesheets feed payroll. Jobs connect to invoicing. Expenses track the receipts. It's one system — not four apps with a spreadsheet in the middle.
Invoicing & Estimates
Invoicing that fills itself in.
Pick the customer, the line items pull from the job, and province-correct GST/HST is already there. One tap sends a branded PDF. Estimates convert to invoices without re-typing a thing.
Expenses & Receipts
Snap a receipt. It's in your books.
Photograph the receipt at the pump, at the hardware store, on the jobsite. It lands in your expense log — categorized, with GST/HST split out for ITC. The image lives there for audit season.
Jobs & Projects
Know exactly what each job is worth.
Log time and materials to a job. See labour cost, billable hours, and profit margin — per job, in real time. When it's done, invoice everything in one tap.