Daily Sales Reporting & Close-Out: the full procedure
Close the day on the POS, review comps and voids, and reconcile sales to cash and cards so every day is read and accounted for.
- Applies to: Closing manager.
- Frequency: End of every day.
- Scope: Covers the daily sales close-out. Cash counting is in the Cash Handling SOP.
What you need
- POS daily / Z report
- Bank + card settlement records
The procedure, step by step
- Resolve open checks and tips — Close all paid checks, adjust tips, clock out staff, and batch/capture card payments.
- Run the daily (Z) report — Run the POS close-of-day. Printing the report alone does not turn the day over — complete the actual close-out step.
- Review comps, voids, discounts — Review comps, voids, and discounts for anything irregular (e.g. flag comps over a set %); patterns surface here first.
- Reconcile sales — Match net sales to cash deposits and card settlements; resolve discrepancies before signing off.
- Record and sign off — Record the day’s numbers (sales, labor, over/short, deposit) and assign sign-off ownership. These feed weekly food-cost and labor analysis.
Quality check before you finish
- Open checks/tips resolved; cards batched.
- Daily/Z report run (day turned over).
- Comps/voids/discounts reviewed.
- Sales reconciled to cash + card settlements.
- Numbers recorded and signed off.
This is a free, source-anchored standard operating procedure (SOP) you can print and hand to staff. It documents the work sequence for a Restaurant business — not safety or regulatory rulings, which defer to the cited authorities, the applicable code, and your own health-and-safety plan. Open the tool above to print it, toggle ink-saver, or (with a free ToolFluency Business account) edit it to match your own workflow.
Sources
- Toast — Close Out Day & Z Report (support.toasttab.com)
- Square for Restaurants — Close of Day Report (squareup.com)
- Restaurant Accounting Services — Daily/Weekly Sales Reporting (restaurant-accounting.com)
About Free Daily Sales Close-Out SOP
Free printable daily sales close-out SOP: pull the POS daily report, review comps and voids, reconcile, and record the numbers — so every day is read and accounted for.
How to use
- Read the full procedure top to bottom before the work — the SOP runs in order and each step builds on the last.
- Toggle Ink-saver (black & white) for a cheaper mono print for the binder; leave it off for the full-color version.
- Click Print SOP to print or save as PDF. Print one per crew, laminate it for the binder, or attach it to the job in your scheduling system.
- Train new hires on it and have staff sign off. Found something out of date? Use the feedback link — flagged SOPs are re-researched against the source list.
Frequently asked questions
What is a daily restaurant close-out?
At end of day you run the POS daily (Z) report, review comps, voids, and discounts for anything irregular, reconcile sales against cash and card settlements, and record the day’s numbers. It is the daily financial snapshot that feeds weekly food-cost and labor analysis.
Why review comps and voids daily?
Comps and voids are where revenue quietly leaks — whether from honest mistakes or abuse. Reviewing them every day, while the shift is fresh, catches patterns early instead of discovering them in a monthly P&L.
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