About Packing Slip Generator
Generate professional packing slips for shipments. Includes shipper, recipient, order reference, tracking, and itemized goods. Free PDF download, no account required.
How to use
- Fill in your shipper details — company name, address, phone, email. This is the From address that will appear in the top-right of the slip.
- Enter the Ship To recipient — their name, full delivery address, and optional contact phone. Accuracy matters; this is what the carrier reads.
- Add the shipment metadata — packing slip number (auto-generated), ship date, order or PO reference, tracking number, and carrier. Use sequential numbering (PS-2026-0001) for easy lookup.
- Add each item with SKU, description, quantity ordered, and quantity shipped. The B/O (backordered) column calculates automatically — items where shipped < ordered. Backorders show in red so the customer sees them at a glance.
- Add notes for handling instructions — fragile, signature required, leave at door, etc. These print in the Notes block beside the Ship To address.
- Export as PDF or print directly. The packing slip prints on a standard letter-size page with a checkmark column so the recipient can verify items as they unbox.
Frequently asked questions
What is a packing slip?
A packing slip is a document included with a shipment that itemizes its contents. It lists the items, quantities ordered, quantities actually shipped, and any backordered items. Unlike an
invoice, a packing slip does not show prices, taxes, or payment information — it's purely a shipping manifest. Its purpose is to let the recipient verify the shipment is complete and matches their order.
Why use a packing slip instead of just an invoice?
A packing slip serves a different purpose than an invoice. Warehouse staff use it to pick and pack the order — they don't need to see prices. Recipients use it to verify the shipment without exposing pricing details (especially important for B2B where pricing might be confidential). And carriers reference it during transit. Many businesses include a packing slip in the box and send the
invoice by email separately.
What information should every packing slip include?
At minimum: shipper name and address, recipient name and shipping address, packing slip number, ship date, an itemized list of contents with SKUs and quantities. Best practice adds: order or
purchase order reference, tracking number, carrier name, ordered vs. shipped quantities, and a backorder column for partial shipments. A signature line for receipt acknowledgment is useful for high-value goods.
How do I handle partial shipments?
Enter the full ordered quantity in the Ord column, then enter what you actually shipped in the Shipped column. The tool's B/O (backorder) column auto-calculates the difference and shows it in red. Issue a follow-up packing slip when the backordered items ship, referencing the original order/PO number so the customer can connect the two shipments.
Should I include the tracking number on the packing slip?
Yes. Including the tracking number on the packing slip itself reduces support inquiries — customers don't have to dig through emails to find it. It also helps if the package is opened by someone other than the original recipient (warehouse, mailroom). Pair the tracking number with the carrier name (Canada Post, FedEx, UPS, Purolator, etc.) so the recipient knows exactly where to look it up.
Is this packing slip generator free?
Yes, completely free. No account, no signup, no watermarks, no per-document limits. All form data is processed locally in your browser — nothing is uploaded or stored on any server. Use it for as many shipments as your business needs. Built by a Red Seal Carpenter who got tired of paying for software that should be free.
Part of ToolFluency’s library of free online tools for Business. No account needed, no data leaves your device.